Truly hybrid: Replicating in-person workshops online, with comment transcription and importing

In an ideal world, every stakeholder would show up for your community’s open house or workshop. But let’s face it—traditional in-person events often miss key voices, especially from underrepresented groups. And with the rise of online engagement during lockdowns, the demand for flexible, at-home participation is here to stay.

But, how can hybrid open houses be created without much additional effort?

Konveio has always been a go-to platform for mirroring in-person activities online, extending the reach of planning materials while capturing valuable feedback that’s easy to analyze. The reason for this are Konveio's flexible building blocks to quickly replicate everything for a self-guided online experience: An agenda page with intros to sign-up sheets, interactive boards based on your existing posters and feedback activities like comments for sticky notes and dot voting—no coding or web design experience required.

Now, with Konveio’s new AI transcription service at https://transcribe.konveio.com, you can take this one step further. You can easily transcribe comments from in-person events and import them directly into specific sections of your online presentation boards. The best part? Konveio’s AI comment analysis tools then work seamlessly across both online and in-person engagement, drastically cutting down the time needed to summarize feedback and generate reports. This powerful integration means all your comments are easily analyzed, making hybrid engagement more efficient and impactful than ever before.

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To highlight Konveio's Hybrid Open House capabilities, let's explore three unique project sites that replicated in-person events using Konveio.

The following examples demonstrate how simple it can be to add a hybrid component to your workshops or meetings which extends an equal opportunity to learn and participate for those that weren’t able, aware, or interested enough to attend on that day and at that time.  

Denver, Colorado

While open houses offered attendees an opportunity to weigh in on key issues like affordability, how to get around, growth and quality of life in the planning area, neighbors who missed their workshop needed a way to participate.

The City needed a way to easily share the poster boards from the in-person events for others to review the materials online and share their thoughts through online surveys and comments.

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The Project Site helped the City of Denver in a few key ways:

• Landing pages for each event helped provide background info, presentations and a video recording of the meeting
• Poster boards from the meetings were shared as PDFs, with the ability to post comments in areas where in-person participants added feedback using sticky notes.
• Images of the meeting results were included on the digital poster boards to provide transparency and offer inspiration.
• Key Feature: Embedded surveys replicated dot voting exercises used in the meetings to gather priorities.

Read Case Study

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Jackson Hole, Wyoming

Konveio allowed residents at home to have equal access to every learning material and the same ability to comment on materials and participate in dot voting exercises.

Lead consulting firm, Opticos, mirrored their in-person agenda and process online using a Konveio Project Site. The content was tweaked for scannability, and they provided residents the ability to intuitively navigate based on their interests, as they would in an open house.

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Denver Moves, Colorado

Denver Moves used a phased engagement process with different activities online versus in-person. Their project website allowed them to capture specific insights on drafted designs from a wider range of stakeholders in each area at a speed that they could not have achieved if relying solely upon in-person workshops. This helped them to progress rapidly between in-person workshops and reduced overall staff time and resources required to meet their ambitious targets.

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Contact us to learn more about how Konveio can help you bring your Open Houses online!